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Features of Lotus Notes Content Management

Organizations use Lotus Notes to help you collaborate with colleagues, customers, and suppliers around the world. The tremendous growth in Lotus Notes is threatening business productivity and escalating support costs. Nowadays, government imposes regulations on organizations, to check how, where, and for how long are the e-mail messages stored. These mounting demands drive the costs up and reduce the performance and productivity through rising hardware and management costs, lengthy backup and restore times, diminished user performance and more stringent compliance requirements.

The Lotus Notes content management solutions enable you to reduce costs, increase productivity and address regulations. With Lotus Notes content management solutions in place, you can select e-mails from within Lotus Notes, archive them automatically or interactively, and access them after a few seconds later directly from the archive. In addition, the Lotus Notes content management solutions stores all electronic messages in an enterprise content repository which is a central and highly scalable archive server that serves as the core repository for all business content and the integration point for applications deployed throughout the enterprise. Organizations can deploy the Lotus Notes content management solutions to manage and control business-critical content, address compliance with government regulations, and minimizing risks associated with data loss.

The Lotus Notes content management solutions enable you to significantly reduce your Lotus Notes database size, decrease the number of Lotus Domino Servers, and drastically cut back-up times, for example, from around 12 hours to 2 hours. In addition, the Lotus Notes content management solutions enable you to significantly ease migration to new releases of Lotus Notes and lowers compliance risks. You can customize the Lotus Notes content management solutions and fully leverage its capabilities to meet your unique business requirements.

The Lotus Notes content management solutions enable advanced e-mail and business content management. In addition, the Lotus Notes content management solutions provide comprehensive end-to-end matter lifecycle management integration with standard e-mail authoring tools such as Microsoft Outlook. Estimates show that over 35 percent of mission-critical business content is received via e-mail and stored within e-mail repositories such as Lotus Notes. This results in the inability of the organization to control and manage the lifecycle of the business content, both for knowledge retention as well as risk mitigation purposes.

Organizations can deploy the Lotus Notes content management solutions to manage all critical business content and correspondence using a simple and intuitive interface and enforce retention and disposition rules for risk management and corporate compliance by declaring Notes content as records. You can automatically profile correspondence in the Lotus Notes content management applicatoin repository with a simple drag-and-drop. This enables enterprises to manage their Notes content together with the rest of the enterprise knowledge. You can attach documents or references to documents within the Lotus Notes content management application repository to an e-mail message which ensures that the users of Lotus Notes always have access to the appropriate version of the business document. In addition, the Lotus Notes content management solutions improve productivity as users work with all business content from within the Lotus Notes environment, which requires minimal training.

The Lotus Notes content management solutions provide the ability to conduct single, unified searches across multiple enterprise information sources including Lotus Notes e-mail and databases. The Lotus Notes content management solutions enable seamless access and interaction with Lotus Notes within a portal framework. In addition, the Lotus Notes content management solutions provide the ability to access Lotus Notes e-mail on mobile devices including Windows Mobile Pocket PC and Palm-based devices.

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