Features of Lotus Notes Content Management
Organizations
use Lotus Notes to help you collaborate with colleagues, customers, and
suppliers around the world. The tremendous growth in Lotus Notes is threatening
business productivity and escalating support costs. Nowadays, government
imposes regulations on organizations, to check how, where, and for how
long are the e-mail messages stored. These mounting demands drive the
costs up and reduce the performance and productivity through rising hardware
and management costs, lengthy backup and restore times, diminished user
performance and more stringent compliance requirements.
The Lotus
Notes content management solutions enable you to reduce costs, increase
productivity and address regulations. With Lotus Notes content management
solutions in place, you can select e-mails from within Lotus Notes, archive
them automatically or interactively, and access them after a few seconds
later directly from the archive. In addition, the Lotus Notes content
management solutions stores all electronic messages in an enterprise content
repository which is a central and highly scalable archive server that
serves as the core repository for all business content and the integration
point for applications deployed throughout the enterprise. Organizations
can deploy the Lotus Notes content management solutions to manage and
control business-critical content, address compliance with government
regulations, and minimizing risks associated with data loss.
The Lotus
Notes content management solutions enable you to significantly reduce
your Lotus Notes database size, decrease the number of Lotus Domino Servers,
and drastically cut back-up times, for example, from around 12 hours to
2 hours. In addition, the Lotus Notes content management solutions enable
you to significantly ease migration to new releases of Lotus Notes and
lowers compliance risks. You can customize the Lotus Notes content management
solutions and fully leverage its capabilities to meet your unique business
requirements.
The Lotus
Notes content management solutions enable advanced e-mail and business
content management. In addition, the Lotus Notes content management solutions
provide comprehensive end-to-end matter lifecycle management integration
with standard e-mail authoring tools such as Microsoft Outlook. Estimates
show that over 35 percent of mission-critical business content is received
via e-mail and stored within e-mail repositories such as Lotus Notes.
This results in the inability of the organization to control and manage
the lifecycle of the business content, both for knowledge retention as
well as risk mitigation purposes.
Organizations
can deploy the Lotus Notes content management solutions to manage all
critical business content and correspondence using a simple and intuitive
interface and enforce retention and disposition rules for risk management
and corporate compliance by declaring Notes content as records. You can
automatically profile correspondence in the Lotus Notes content management
applicatoin repository with a simple drag-and-drop. This enables enterprises
to manage their Notes content together with the rest of the enterprise
knowledge. You can attach documents or references to documents within
the Lotus Notes content management application repository to an e-mail
message which ensures that the users of Lotus Notes always have access
to the appropriate version of the business document. In addition, the
Lotus Notes content management solutions improve productivity as users
work with all business content from within the Lotus Notes environment,
which requires minimal training.
The Lotus
Notes content management solutions provide the ability to conduct single,
unified searches across multiple enterprise information sources including
Lotus Notes e-mail and databases. The Lotus Notes content management solutions
enable seamless access and interaction with Lotus Notes within a portal
framework. In addition, the Lotus Notes content management solutions provide
the ability to access Lotus Notes e-mail on mobile devices including Windows
Mobile Pocket PC and Palm-based devices.
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